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Use cases Conferences and speakers

Conferences and speakers

A conference timer that keeps every speaker on schedule

Give every speaker a clear countdown, run back-to-back sessions without fuss, and know at a glance whether the day is running late. Each room gets its own stage screens, and the crew get their own links.

Create a free account See how it works

Free plan: 3 rooms, 3 timers and 3 screens per room. No card needed.

Back-to-back sessions, without the fuss

Build the day as a running order of sessions. Each one shows its speaker and duration, and when it is expected to start.

  • Linked sessions: the next timer starts the moment the current one ends.
  • Scheduled starts: give a session a start time, such as 09:00, and it begins on its own.
  • Expected start times: every row shows when it should now begin, updated as the day runs over or under.
The Shotimer Controller with a conference running order: Opening keynote, Panel discussion and Coffee break, each with a speaker and duration.

A confidence monitor every speaker can read

The stage screen shows the session title, the speaker and a countdown that fills the screen, on a TV, a projector or a tablet at the lectern.

  • Warning colours: yellow with 2 minutes left and red with 30 seconds left, or times you choose.
  • Overtime: the timer counts past zero, so speakers can see how far over they are. Or hold it at 00:00.
  • Silent cues: send 5 MIN LEFT, “Time for questions” or any note of your own, straight to the stage.
A conference stage screen showing the Opening keynote countdown with the message 5 MIN LEFT below it.

Know straight away when the day is running late

Shotimer tracks the whole programme, not just the current session. The Show timing panel shows whether you are on time, over or under, and when the day is now expected to finish. If you're running late, it can share the lost time across the sessions still to come.

  • Over or under: see exactly how much time to take back from the next break.
  • Projected finish: know when the last session will really end.
  • Add or take off a minute: adjust a running session with one tap.
The show timing details: the programme is 4 minutes over, with its projected finish, the time remaining and the total planned length.

A room for every stage, a link for every role

Each room has its own running order, stage screens and links, so the main stage and breakout rooms run independently.

  • Operators run the timers, and moderators such as session chairs can only send stage messages.
  • Agenda screens show a read-only running order for the crew, without speaker notes.
  • One controller at a time: if two people open the same room, only one can press Start. The other device can take over with one confirmation.
  • Live Connections: see every connected screen across your rooms, and remove any you don't recognise.
How it works

Ready in three steps.

Set up your running order

Create a free account, open a room and give each timer a title, a speaker and a duration.

Put the timer on a screen

Open the stage screen in a new tab, or scan its QR code on a TV, tablet or phone. Nothing to install.

Press Start

Every screen counts down together. Add a minute, send a message or move to the next timer from your laptop or phone.

Questions & Answers

Frequently asked questions.

The free plan includes 3 rooms, each with 3 timers and up to 3 connected screens. Your own Controller doesn't count as a screen. Shotimer Pro, coming soon, adds as many rooms as you need, up to 50 timers per room and more screens.
Yes. Give a timer a start time and it starts by itself at that time, as long as the room's Controller is open. You can also link timers so the next session starts the moment the current one ends.
By default the timer keeps counting past zero, so the speaker can see how far over they are. The Show timing panel shows how far over the whole programme is, and when it's now expected to finish. If you'd rather timers stop at zero, choose Stop counting at 0:00 in Room settings.
Yes. A Moderator link can send stage messages and see speaker notes, but can't start, stop or change timers.
Yes. An Agenda link shows a read-only running order with expected start times. It never shows speaker notes or backstage messages.
No. The stage screen is a web page. Open its link or scan its QR code on any TV, laptop, tablet or phone.

Learn more in the docs

More ways to use Shotimer

Presentations and talks

A big, clear countdown beside your slides, with warnings as time runs out and a colleague who can nudge you along.

Read more

Church services

Count down to the start of the service, keep the sermon on time, and send quiet notes to the worship team.

Read more

Try Shotimer at your next conference.

Create a free account and put a timer on your own screens in a few minutes.

Create a free account